NATIONAL MOVEMENT OF CATHOLIC STUDENTS (NMCS) ZAMBIA

"Stand together for what you believe"

Constitution

ARTICLE 1: PREAMBLE

  1. We as Catholic students in keeping with our faith and morals based on the love of God and humanity are ambassadors of Christ totally committed to justice and total denouncement of all that which militates against life, thus following Jesus of Nazareth who says “ … I have come in order that you might have life – life in all its fullness” (John 10:10);
  2. We unreservedly believe in the liberating dimension of the gospel and that Jesus of Nazareth's life was a liberating experience for social sin, institutional injustice and all that which downgrades the God given dignity of human beings;
  3. In pursuit of the social teaching of the church which richly emphasizes the church's commitment to an option for the poor, powerless, marginalized and under-privileged and the undisputed reality that the resources of the world are for the people who dwell in it and that "Wealth which is constantly augmented by social and economic progress, must be distributed amongst the various individuals and classes of our society, that the common good of all be thereby promoted" (Quadragessimo Ano 25);
  4. We are in union with the prophetic voice of the Vatican 2 that says "The joy, the grief and anguish of the people of our time especially of those who are poor and afflicted in any way are the joy and hope, the grief and anguish of the followers of Christ as well "(Gaudium et Spes 1);
  5. In keeping with our Christian virtues of evangelization and respect of human rights, which are values that are disrespected in unjust social, political, cultural and economic systems and in pursuit of the noble Christian and Catholic goals;
  6. We as Catholic Students stand united in sharing our needs, common beliefs, standards, practices and goals, having a mutual understanding of specific guiding principles as the early church did. “And the multitude of them that believed were of one heart and of one soul: neither said any [of them] that ought of the things which he possessed was his own; but they had all things common” (Acts 4:32);
We thus establish this constitution for the National Movement of Catholic Student (NMCS)

ARTICLE 2: NAME OF THE MOVEMENT

  1. The movement shall be known as the National Movement of Catholic Students (NMCS) and our motto shall be “Stand together for what you believe”
  2. The movement may be called International Movement of Catholic Students (IMCS), but with country name qualification thus: IMCS - Zambia
  3. Words are to be ascribed their ordinary English meaning but in the event that this leads to an absurdity they are to be interpreted in such a way as to further the aims and objectives of this Movement

ARTICLE 3: AIM OF THE MOVEMENT

  1. To promote, organise, strengthen and coordinate various activities in order to bring unity and build the Catholic faith among Catholic Students

ARTICLE 4: OBJECTIVES OF THE MOVEMENT

  1. To facilitate deeper understanding and full practice of the Catholic faith among its members
  2. To co-ordinate the students' activities in the struggle for social justice, to be the critical loud voice of the voiceless and to empower the voiceless to voice
  3. To take responsibility of the student milieu in a way that is in solidarity with the transformation of the whole society
  4. To take the decisive option for the poor and marginalized in society (i.e. promote social teaching of the church)
  5. To evangelize the political, social, cultural and economic dimension of life and to actively participate in the transformation through the exercise of liberating moral pressure in a peaceful and effective way
  6. To implement resolutions passed at the National assemblies and meetings
  7. To organize Catholic students' interaction avenues
  8. To promote integrity among Catholic students in their professional and vocational achievements
  9. To promote ecumenical and interreligious dialogue

ARTICLE 5: MEMBERSHIP

  1. The movement shall be open to all Catholic Students at all tertiary learning institutions in Zambia. By becoming a member of the Catholic society at any given college one automatically becomes a member of the movement
  2. All members who have completed studies become Associate members
  3. Associate members shall not be eligible to stand for elections into office in the Executive of the Movement
  4. Appointment of the National Chaplain lies entirely with the Zambia Catholic Bishops' Conference. All Chaplains of students of the Catholic faith are honorary members of the movement

ARTICLE 6: TERMINATION OF MEMBERSHIP

  1. The Disciplinary Committee has a right to discipline and can suspend an individual, college or region from being a member in cases of gross misconduct reneging on the aims and objectives of the movement. The period of suspension will be left to the discretion of the Disciplinary Committee.
  2. The national disciplinary committee shall be headed by the National Vice Coordinator and will comprise of all regional Vice Coordinators and the National Chaplain

ARTICLE 7: STRUCTURE OF THE MOVEMENT, NATIONAL OFFICE BEARERS

  1. There shall be a National Council of Representatives comprising 3 regional representatives from which the national executive committee shall be elected. These 3 shall be;
  1. Coordinator
  2. Secretary
  3. Treasurer
  1. There shall be a National Executive with up to 10 elected office bearers
  2. The executive members shall be elected by secret ballot
  3. The National Chaplain will be the advisor of the Movement and shall sit on the National Disciplinary Committee
  4. All office bearers shall be baptized and confirmed Catholics
  5. The hierarchy shall be as follows;
  1. National Chaplain
  2. National Executive Committee
  3. Regional Executive Committees and their Chaplains

ARTICLE 8: DUTIES OF NATIONAL OFFICE BEARERS

1.      Coordinator

  1. Convenes and chairs executive meetings and appoints people to chair the assembly
  2. Prepares the agenda of the executive meetings with the Secretary General
  3. Takes the vote during meetings
  4. Visits regions with any of the executive member(s), contact person of the International Movement of Catholic Students (IMCS).
  5. Can delegate all or any of the above duties to the National Executive Committee

2.      Vice Coordinator

  1. Works hand in hand with the Coordinator performing the duties assigned to the Coordinator
  2. Acts in the absence of the Coordinator
  3. Acts as a monitor of the finances run by the Treasurer
  4. Produces periodical reports on the state of the finances to the Coordinator and National Executive Committee
  5. Heads the National Disciplinary Committee

3.      Secretary General

  1. Responsible for organising secretarial meetings and assemblies, etc
  2. Should liaise with the Publicity Secretary
  3. Keeps Movement's records and literature

4.      Vice General Secretary

  1.  Assists the senior in all the duties assigned to him or her.
  2.  Acts as senior secretary in their absence

5.      Treasurer

  1. Looks after the finances of the Movement
  2. Organises fundraising activities
  3. Gives financial statement during meetings
  4. Updates the Vice Coordinator on finances of the movement
  5. Gives financial statements to National Executive and assemblies
  6. Keeps proper books of accounts

6.      Vice Treasurer (s)

  1. Assist the treasurer in all the duties
  2. Position may have up to two office holders

7.      Publicity Secretary

  1. Takes charge of publications in conjunction with the Secretary General and issues out press statements
  2. Explains the aims and objectives of the movement to all interested people
  3. Responsible for conveying information and preparation and editing of Movement's bulletin and Website

8.      Vice Publicity Secretary

  1. Assists the senior in all the duties assigned to him or her.
  2. Acts as senior secretary in their absence

9.      Trustee

  1. Shall be an associate member
  2. Should have served in the National Council of Representatives
  3. Shall act as a link between the Movement and its associate members
  4. Shall provide guidance and advice
  5. Shall be appointed by the National Council of Representatives

10.  Council Members

  1. Should encourage formation of the regional groupings. They will he called to take up duties as assigned by the Coordinator and the National Executive Committee of which they are part of.
  2. They will report on proceedings of National Executive Committee to their respective regions and vice-versa. They are the contact person of their respective regions

ARTICLE 9: ELECTIONS

  1. Elections into office shall be held every year at the end of the national assembly or as scheduled by the organizing secretary within the assembly
  2. Only the National Council of Representatives shall vote
  3. The Executive Committee of the Movement shall be elected by secret ballot
  4. Only regional representatives shall be eligible to stand for elections into office
  5. The Coordinator should win by two-thirds majority; failure of which after two rounds a simple majority will be accepted. For other office bearers a simple majority will be taken
  6. Office bearers may not be elected into the same office for more than two years
  7. Interested candidates will personally declare interest in the position they want to stand for. If none comes up, the Council of Representatives shall nominate the candidates
  8. These shall not hold any other office in other organizations with aims and objectives, which clash with those of the Movement. Prior to being elected, aspiring candidates shall declare their interests in other organizations

ARTICLE 10: CANDIDACY

  1. An office bearer may serve in the executive committee for not more than a year after finishing studies except for the Trustee who will be an associate member

ARTICLE 11: DUTIES OF THE NATIONAL EXECUTIVE COMMITTEE

  1. To facilitate the implementation of the objectives of the Movement as stated herein
  2. Organise major NMCS events for each year

ARTICLE 12: PROCEDURES

  1. The National Executive Committee shall meet at least three times a year and whenever necessary
  2. National Executive Committee meetings shall be held in different regions alternatively

ARTICLE 13: REGIONAL EXECUTIVES

  1. Regional Executives will be established in each Diocese
  2. There shall be a Regional Council of Representatives comprising 3 representative from each member college, from which the Regional Executive Committee (REC) shall be elected, and at least one of the 3 representative should be in the executive of that college
  3. Each Regional Executive shall have elected office bearers corresponding to office bearers in the National Executive, and shall have similar roles as National Leaders
  4. A disciplinary committee shall be formed and will be headed by the Vice Coordinator
  5. The office bearers shall not hold any office in other organisations with aims and objectives, which clash with those of the Movement. Prior to being elected, candidates shall declare their interests with other organisations

ARTICLE 14: LEGAL STATUS

  1. The movement has the right to sue and be sued

ARTICLE 15: AFFILIATION

The movement shall be affiliated to;

  1. The International Movement of Catholic Students (IMCS)
  2. Zambia Episcopal Conference (ZEC)
  3. Any other organizations that is seen fit

ARTICLE 16: FINANCE

  1. In accordance with this constitution the sources of the Movement's revenue shall be the following;
  1. Annual regional subscription fee
  2. Donations from well-wishers
  3. Voluntary contributions from Individual members and member Colleges
  4. Project investments and other developments, fundraising activities by the members or the Movement
  1. Where possible no income of the Movement shall be lent received without it being accompanied by a valid receipt
  2. Both the National and Regional Movements shall have a bank account with the Vice Coordinator and Treasurer as signatories

ARTICLE 17: USE OF MOVEMENT'S PROPERTY

  1. In accordance with this constitution, money and other properties belonging to the Movement shall be used to serve the objectives of the Movement
  2. For any necessary expenditure the relevant expenditure supporting documents shall be secured and preserved
  3. For any use to be made of the Movement's money and/or property, such use must be authorized in accordance with agreed regulations that would be in operation
  4. Any property of the movement that needs to be disposed of shall first be auctioned internally to members of the movement and then auctioned externally if there are no internal takers

ARTICLE 18: FINANCIAL BOOKS AND ACCOUNTS

  1. Without in any way contravening any provisions of this constitution, the financial accounts and other properties of the Movement must be kept in accordance with firm monitoring procedures, which adhere to all known financial regulations
  2. The financial powers of the Movement shall be administered by the Executive through the Treasurer under the supervision of the National Chaplain
  3. Accurate financial records shall be kept at all times. These should be open to inspection by members of the Movement when necessary
  4. The Treasurer will be required to present a report on the income and expenditure of the Movement at every Annual General Meeting

ARTICLE 19: AMENDMENT OF THE CONSTITUTION

  1. Any amendments to the constitution must be approved by two thirds of the majority of the assembly of council representative
  2. For discussions to the effects of amending the constitution to be raised in the assembly, they must receive accreditation of a simple majority in the National Executive
  3. Any suggestions of the amendments that are to be presented to the Council for discussion and/or approval should be forwarded to the National Executive committee at least three months before the National Assembly

ARTICLE 20: DISSOLUTION

  1. In case that the movement is dissolved any funds/assets that may have accrued to the movement must be made over to the Zambia Catholic Bishops Conference

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